Manage Outlook Inbox using 4Ds – Training Manual

What’s included in this comprehensive training manual:

Productivity with Email – Introduction

• When to check Email
• Introducing CPA (Continuous Partial Attention)
• Emails & Multitasking
• Turn off your Email Alert – Stay Focused
• Work Offline in Outlook
• Email Alert by Exception

Customising Your Views            

• Navigation Buttons – From Icons to Words
• Main Menu
• The Ribbon

Introducing your “Outlook Dashboard”

• Creating your Dashboard view
• Compact View
• Single Line View
• Save View as New View
• Remove unwanted Inbox Columns/Fields
• Other Settings Change
• Remove Your Reading Pane
• Focused Inbox
• Remove Message Preview
• Set up and use the Conversation View
• Display Your “To Do Bar”

Process your Emails – The 4Ds

• Do not let Emails fall off your Radar
• Handle Emails ONCE
• Introducing the Four’ Ds
• Do Later (Option 1) – Move to an Email Folder
• Use a Rule to automatically move certain emails in a Folder
• Do Later – Option 2 – Copy/Move email to existing Meeting or Appointment
• Do Later (Option 3) – Create a new Calendar Appointment
• Reply with Meeting – directly from an email
• Do Later (Option 4) – Flag the email
• Using Email Flags – Reminders
• Custom (Flag)Dialog Box
• Flag emails you send to others
• Tracking your Email Flags
• 1 – Use a Search Folder

Using Email Search

• Search All Folders by Default
• Search Ribbon
• Narrow Your Search Criteria
• Another way to use the new Search Bar
• Other ways to search
• Search Folders
• Find Related

Manage your Email Folders

• Why we create Email Folders
• The problem of having too many Email Folders
• Using the “Favourites” feature
• Searching Email Folders to find emails

See our online Manage your Inbox using 4Ds training program