Using the 4Ds

Course Overview:

Productivity with Email

  • When should I be checking my email?
  • Avoid over checking email
  • Turn off your Email Alert – Stay Focused
  • Email Alerts by Exception

Process your Emails – The 4Ds

  • Do not let Emails fall off your Radar
  • Handle emails ONCE

Introducing the Four’ Ds

  • Delete
  • Deposit
  • Do Now
  • Do Later
  • Do Later (Option 1) - Move to an Email Folder
  • Do Later (Option 2) – Insert email to existing Meeting or Appointment
  • Do Later (Option 3) - Create a new Calendar Appointment
    • Reply with Meeting - directly from an email
  • Do Later (Option 4) - Flag the email
    • Using Email Flags - Reminders
    • Custom (Flag) Dialog Box
    • Flag emails you send to others
  • Tracking your Email Flags using a “Search Folder”

Resources

Manage Inbox 4Ds - Workbook

Pen