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Manage Outlook Inbox using 4Ds – Training Manual


Manage your Outlook Inbox using the 4Ds.

Step by step instructions to help you discover a unique way to manage your Inbox using some of the smart and little-known tools and features you can use in Microsoft Outlook. Handle an email once and take more control over your Inbox.

What’s included in this comprehensive training manual:

Productivity with Email – Introduction

  • When to check Email
  • Introducing CPA (Continuous Partial Attention)
  • Emails & Multitasking
  • Turn off your Email Alert – Stay Focused
  • Work Offline in Outlook
  • Email Alert by Exception


Customising Your Views            

  • Navigation Buttons – From Icons to Words
  • Main Menu
  • The Ribbon


Introducing your “Outlook Dashboard”

  • Creating your Dashboard view
  • Compact View
  • Single Line View
  • Save View as New View
  • Remove unwanted Inbox Columns/Fields
  • Other Settings Change
  • Remove Your Reading Pane
  • Focused Inbox
  • Remove Message Preview
  • Set up and use the Conversation View
  • Display Your “To Do Bar”


Process your Emails – The 4Ds

  • Do not let Emails fall off your Radar
  • Handle Emails ONCE
  • Introducing the Four’ Ds
  • Do Later (Option 1) – Move to an Email Folder
  • Use a Rule to automatically move certain emails in a Folder
  • Do Later – Option 2 – Copy/Move email to existing Meeting or Appointment
  • Do Later (Option 3) – Create a new Calendar Appointment
  • Reply with Meeting – directly from an email
  • Do Later (Option 4) – Flag the email
  • Using Email Flags – Reminders
  • Custom (Flag)Dialog Box
  • Flag emails you send to others
  • Tracking your Email Flags
  • 1 – Use a Search Folder


Using Email Search

  • Search All Folders by Default
  • Search Ribbon
  • Narrow Your Search Criteria
  • Another way to use the new Search Bar
  • Other ways to search
  • Search Folders
  • Find Related


Manage your Email Folders

  • Why we create Email Folders
  • The problem of having too many Email Folders
  • Using the “Favourites” feature
  • Searching Email Folders to find emails


See our online Manage your Inbox using 4Ds training program