Program Outline – Manage Your Outlook Inbox

Here is an opportunity to totally change the way you manage your Outlook Inbox forever using our 4D Methodology! (Recorded live with a small group of attendees as part of my Live/Online Public Training programs)

Productivity with Email

• Checking Email
• How often do you check your email?
• Over-checking is probably overkill
• Email for urgent Messages?
• Dilutes your Focus
• Causes you to Multitask
• Turn off your Email Alerts— Stay Focused
• Create “Email Alerts” by Exception

Customising Your Outlook Views

• The Ribbon
• Creating your Outlook Inbox Dashboard view
• Compact View
• Single Line View
• Save View as New View
• Remove Your Reading Pane
• Remove Message Preview
• Remove unwanted Inbox
• Other Settings Change
• Focused Outlook Inbox

Process your Emails — The 4Ds

• Do not let Emails fall off your Radar.
• Handle Emails ONCE

Introducing the Four’ Ds

(1) Delete

(2) Deposit

(3) Do Now

(4) Do Later

• Do Later (Option 1) Move to an Email Folder
• Do Later (Option 2) Insert email to existing Meeting or Appointment
• Do Later (Option 3) Create a new Calendar Appointment
• Do Later (Option 4) Reply with Meeting – directly from an email
• Do Later (Option 5) Flag the email

Using Email Flags – Reminders

• Custom (Flag) Dialog Box
• Flag emails your send to others
• Tracking your Email Flags
• Use a Search Folder